工作职责：

Reports and Communication

• Word process all documents and reports;

• Assist Team Leader, managers and other Program team members with correspondence, mail registration and filing;

• Format, design and prepare documents for printing and copying, upon final approval of the Team Leader and/or Head of Operations and Finance;

• Keep all reports filed systematically in both electronic and hardcopy formats.

Coordination and Logistics

• Ensure all project administrative activities are coordinated effectively;

• Coordinate workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants at events;

• Coordinate and provide logistical support for Project activities, including travel arrangements, visas, field visits, counterpart visits;

• Provide administrative support to team members

• Review supplier contracts and contracts for terms and conditions.

Scheduling and Meetings

• Coordinate meeting arrangements, including informing team members, booking meeting rooms and keeping management/staff calendars updated;

• Track staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability;

• Schedule and coordinate vehicles and drivers, including driver booking schedules;

• Support the Head of Operations and Finance with time sheets.

Front Desk

• Answer and forward calls efficiently and professionally and check general voicemail;

• Receive visitors in a professional manner;

• Maintain office supplies inventory, including toner for office equipment (printers, fax, photocopiers) as well as kitchen supplies;

• Record and prepare minutes from staff meetings.

任职要求：

• Minimum 1 year of experience in a similar role.

• Fluent in Mandarin (written and spoken) and full working proficiency in English (written and spoken)

• Advanced Microsoft Word Skills, with a particular focus on formatting functions (e.g. Section breaks, table of contents, inserting PDF’s, etc.);

• Advanced filing skills (both electronic file management and hardcopy filing protocols);

• Quality (accurate, precise, thorough, complete, attention to detail);

• Timeliness (meet deadlines, generally handle duties in an efficient and timely manner);

• Helpfulness / positive attitude / diplomacy;

• Organization (tidy and efficient workspace and electronic files);

• Multi-tasking (prioritizing and juggling various tasks effectively);

• Attendance / punctuality.